SmartStaff.io vs n8n

SmartStaff.io

AI colleagues grouped into teams that run a repeatable process; every run drafts a plan a human approves before any work executes.

Free / €19.99 / €49.99 / €99.99 per month, Enterprise on request

n8n

Fair-code workflow automation with AI Agent nodes; EU-hosted, free self-hosting, best versioning in the field.

Community self-hosted free; Starter $20/mo; Business $800/mo self-hosted

Visit n8n

Every row below was checked against n8n's own documentation on August 3, 2026, and against our source code for our column. Nothing here is inferred from a competitor's marketing claims.

Where we are ahead

Capabilities where SmartStaff.io does more than n8n.

  • Per-run plan drafted before any work executes

    YesSmartStaff.ioNon8n

    Does each execution produce a plan artefact before the first unit of work runs?

  • Plan visible to a human before execution

    YesSmartStaff.ioNon8n

    Can a person read that plan before the work starts?

  • Plan editable by a human before execution

    YesSmartStaff.ioNon8n

    Can a person rewrite, reorder or drop steps and then approve?

  • Gate is ON by default, not opt-in

    YesSmartStaff.ioNon8n

    Out of the box, does a human have to approve something before side effects happen?

  • Confidence score computed structurally, not self-reported

    YesSmartStaff.ioNon8n

    Is there a plan/run confidence score derived from checkable structure rather than asked of the model?

  • Human feedback automatically changes later runs

    YesSmartStaff.ioNon8n

    Does a correction on a finished run alter behaviour on subsequent runs without a human editing a prompt?

    Evaluations are measurement-only; you change the workflow by hand. 'Memory' is conversation history. One partial exception, still not learning: a rejected tool call passes the reviewer's text back to the agent within that run only.

  • Learned rules are scoped and human-auditable

    PartlySmartStaff.ioNon8n

    Can a person list what the system has learned, see where it was applied, and retire it?

  • Multi-agent team with role-specialised members

    YesSmartStaff.ioPartlyn8n

    Is a team of differently-roled agents a first-class product concept?

  • Per-agent knowledge base (RAG)

    YesSmartStaff.ioPartlyn8n

    Can knowledge be attached to an individual agent and retrieved at run time?

  • External AI client can clear a human gate over MCP

    YesSmartStaff.ioNon8n

    Can Claude/ChatGPT approve or reject pending work through the MCP surface?

  • Trigger: platform-issued inbound email address

    YesSmartStaff.ioNon8n

    Does the platform mint an address that starts a run, as opposed to polling a mailbox you own?

    Email Trigger (IMAP) watches a mailbox YOU own; no n8n-hosted per-workflow address is documented.

  • Czech-language product UI

    YesSmartStaff.ioNon8n

    Is the product interface available in Czech?

    Resolved from unknown to NO on primary evidence: the repository's frontend i18n locale directory (packages/frontend/@n8n/i18n/src/locales) contains only en.json. N8N_DEFAULT_LOCALE exists but there is no Czech catalogue to select. n8n also has no ARES entity and experts.n8n.io filtered to Czechia returns zero results — effectively absent from the Czech market.

Where n8n is ahead

We are not going to pretend these do not exist. If one of them decides your case, buy theirs.

  • Process definition separate from execution

    PartlySmartStaff.ioYesn8n

    Is there a durable process definition distinct from an individual run of it?

  • Per-action (tool call) approval

    NoSmartStaff.ioYesn8n

    Can an individual tool call be gated mid-execution?

    'Human-in-the-loop for tools': the workflow pauses and sends an approval request across nine channels; $tool.name and $tool.parameters expose what the AI wants to do.

  • Final-output approval

    NoSmartStaff.ioYesn8n

    Is there a review gate on the deliverable before it is sent?

  • Process definition versioned (history + rollback)

    NoSmartStaff.ioYesn8n

    Is there version history with a way back to a previous version?

    Draft/publish with the published version pinned for production executions, plus named and protected versions on Pro and Enterprise.

  • Diff between versions

    NoSmartStaff.ioYesn8n

    Can two versions be compared side by side?

    Side-by-side version diff with version pickers (n8n 2.11, 2026-03-03; 2.12, 2026-03-09), plus a git-backed diff against the repository.

  • Staging/prod environments or git sync

    NoSmartStaff.ioYesn8n

    Is there a promotion path between environments, or git-backed source control?

    Git source control plus environments, Business/Enterprise only, instance-owner gated.

  • Trigger: schedule / cron

    NoSmartStaff.ioYesn8n

    Can a run start on a schedule?

  • Trigger: Slack / Teams

    NoSmartStaff.ioYesn8n

    Can work be started from a chat platform?

  • Non-interactive API credential (API keys)

    PartlySmartStaff.ioYesn8n

    Is there a machine credential, so server-to-server callers need not hold a user session?

  • Self-hosting / customer-controlled deployment

    PartlySmartStaff.ioYesn8n

    Can the customer run it in infrastructure they control?

    Community Edition self-hosting is free under the Sustainable Use License (fair-code, not OSI). Explicitly disallowed: 'Hosting n8n and charging people money to access it.' Embedding n8n as the engine of a paid product needs a commercial agreement.

  • SOC 2 Type II

    NoSmartStaff.ioYesn8n

    Is there a SOC 2 Type II report?

Where we are level

Both platforms answer these the same way.

  • Prebuilt agent catalogue (personas, not workflow templates)

    PartlySmartStaff.ioPartlyn8n

    Can you adopt a ready-made agent persona, as opposed to a workflow template?

    11,127 community workflow templates — workflow templates, not packaged agent personas.

  • MCP client

    YesSmartStaff.ioYesn8n

    Can it consume external MCP servers as tools?

  • MCP server

    YesSmartStaff.ioYesn8n

    Does it expose itself over MCP to external AI clients?

  • MCP server with OAuth 2.1

    YesSmartStaff.ioYesn8n

    Is that MCP server protected by OAuth 2.1 with spec discovery, rather than a static bearer key?

    MCP OAuth consent screen with a scope picker (All / Read only / Custom across workflows, executions, credentials, data tables, projects), 'granted scopes enforced end to end' (2.32, 2026-07-21).

  • Trigger: webhook / API

    YesSmartStaff.ioYesn8n

    Can an outside system start a run over HTTP?

  • Run audit trail / event timeline

    YesSmartStaff.ioYesn8n

    Is there a per-run record of what happened, step by step?

  • EU data residency for application data

    YesSmartStaff.ioYesn8n

    Is there a documented EU location for the customer's stored data?

    'data is stored within the EU — on servers located in Frankfurt, Germany'. GDPR DPA with SCCs incorporated into standard terms.

  • Documented control over LLM inference region

    PartlySmartStaff.ioPartlyn8n

    Is there a documented way to constrain where the prompt is processed, or to bring your own model?

Not verified

We could not confirm these from n8n's own material. Absence of evidence is not evidence of absence — ask them.

  • ISO 27001

    NoSmartStaff.ioNot verifiedn8n

    Is the vendor ISO 27001 certified (not merely 'aligned' or engaged)?

Every run drafts a plan you approve before any work happens. The free plan needs no card.

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